OCA decision-making process

Most actions/positions taken by OCA are decided upon at our regular meetings. After three years of making all decisions by unanimous consensus, at our April 2016 meeting we unanimously adopted a multi-level supermajority process for making decisions in cases where consensus can’t be reached, to be implemented starting with our May 2016 meeting:

  1. For actions/proposals brought forward at our general meetings, if consensus cannot be reached after discussion, the proponent can request decision by vote, and the proposal passes if 80% of the attendees voting agree. However, if someone moves that the decision be posed to the general membership instead, and if 40% of attendees voting agree, the decision will be posed to the general membership.
  2. Questions posed to the general membership will be sent from the OCA email account, and one week will be allowed for responses. A 60% majority of those voting will be required.
  3. For issues requiring timely action before an OCA meeting will be held, decisions may be made by members of the OCA Executive Committee, which will consist of 7 members. The votes will be conducted by email. A 5-member majority affirmative vote will be required.
  4. Executive Committee members only have a role to play when a decision needs to be made between meetings. It is expected that such decisions will not be frequent and that the workload will not amount to more than an hour or two in any given month. However, it is expected that Executive Committee members will attend most regular meetings in order to understand the issues at hand and the “sense of the house.”
  5. The Executive Committee will be chosen at May OCA meetings in even-numbered years by vote of those attending. Each nominee will be allowed to make a brief statement or have one read, and each attendee will be allowed to vote for 7 nominees.  Nominees do not have to be present but must agree to their nomination.  Generally, those interested in being members of the Executive Committee should send a message to the OCA email account by April 20 prior to that meeting, with a solicitation sent out at least one week prior by the OCA member organizing the May meeting. If fewer than 7 nominations are received, the May meeting organizer may contact members personally and encourage others to do so as well. The Executive Committee members shall serve for two years, or less if they wish.
  6. An Executive Committee member may be removed as follows:
    • An OCA member submits a motion to remove the member for the agenda of an OCA meeting, with one week’s notice of the motion and its rationale provided to the affected party.
    • The member presents their motion and rationale at the meeting, and the affected party has an opportunity to respond, either orally or by written statement.
    • The affected party is removed from the Executive Committee by a 60% majority.
  7. Resigning or removed Executive Committee members will be replaced by a vote of the members attending the next OCA monthly meeting, with nominations following a process similar to that described above.
  8. Any change to these rules will be approved by the general membership voting procedure described above.
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